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7 tips for deciding on the right AV system

There is an old saying, ‘nobody on his deathbed regrets not having spent more time in the office’. But here at systemsGo, we don’t believe that’s true – an office should be a place for people to connect, collaborate and communicate, and also a place for fun that enhances the wellbeing of workers.


There’s numerous research and studies that reveal poor office design affects productivity and well-being as well as the reputation of the company and overall business performance. It’s no surprise then that the office design industry is changing and this change is being reflected in our clients across Asia.


In a step towards improving the workplace, one of the key things our clients ask for is a new AV system to help their organization communicate better. Take a look at one of our projects with our Japan based client, Ateam, and the way we helped change the way they work with a new AV conference system and a mobile, wireless LAN work environment. We are also back in Korea as the lead AV consultant for a leading mobile developer and will be implementing a complete fit out of a high-level Cisco AV system in all meeting spaces.


So before you make the step in setting up a new AV system, what do you need to consider? Here are seven tips from Ian Newton, Director of Global Projects for deciding on the right AV system.


1. Make your AV decisions based not only on cost, but also on the long-term vision of your organization and how AV will play a part in that.

With the fast pace by which audio-visual technology is growing, basing your AV decisions on the possible growth of your organisation is absolutely vital. Every decision in AV that’s made today will impact you for a minimum of four to five years.  Audio Visual technology today is changing too fast not to think about it.


2. Establish a sufficient budget.

Many customers have little understanding of what it will cost to deliver excellence from an AV system. Our advice is to plan for an adequate budget and always keep in mind your objectives of installing the audio visual system. Understand what functionality you require and determine the “must have” items and “nice to have” items early on in the design process.


3. Understand the product you’re buying.

A common mistake in the AV world is having an unqualified person designing, purchasing, and even possibly installing a system with no prior AV experience. That scenario rarely yields good results. If you don’t know much about AV systems, select a consultant with proven experience who can assist. Keep in mind that the purpose of an AV system is to facilitate communication – not to look glitzy or showy.


4. The quality of training offered can be directly correlated to successful deployment of AV systems.

When it comes to training your staff to use AV equipment, think about using a “layered-operation” approach. You need to have operators of different skill sets. Standard users for day to day operations, and power users for more technically challenging AV operations. It is also imperative that good documentation be provided by the AV Integrator for your staff to refer to.


5. After sales services and maintenance support.

No matter whether you have your own in-house AV specialist or not, your AV Integrator should be able to come and fix any possible problem whenever required. Any technology has the propensity to break down, either inherently or due to external influences. To minimize the level of your inconvenience during the course of system failure, you need rapid support from your solutions provider.


6. What’s new: Interactive Systems

Interactive Projectors provide a cost-effective solution for those that require interactivity but have to work within a tight budget or do not specifically need finger touch or dual touch control features (a special interactive pen may be used instead).

Interactive LCD & LED Touch Screens are revolutionising the way we teach, train and present. Interactive technology enables you to present and capture all of the contents of your training or teaching session in real time.


7. What’s new: WIFI Presentation Systems

With the recent rise in standalone WIFI presentation solutions, the industry is seeing a rapid shift away from wired presentation solutions for small to medium sized meeting rooms and collaboration spaces. Allowing easy projection of Laptop screens to projectors and monitors at HD resolution is freeing up users to become more mobile during collaboration sessions.